Privacy Policy

Last updated: 15 March 2025

IRLConfarms is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website (irlconfarms.com) or use our services.

Please read this Privacy Policy carefully to understand how we handle your personal data. By accessing our website or using our services, you consent to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

• Personal Information: This includes your name, email address, postal address, telephone number, date of birth, financial information, and any other information you provide to us when you register for our services, fill out a form, or communicate with us.
• Technical Information: When you visit our website, we may automatically collect certain information about your device, including your IP address, browser type, operating system, referring website, pages visited, and time spent on our website.
• Cookies and Tracking Technologies: We use cookies and similar tracking technologies to enhance your experience on our website. For more information, please see our Cookie Policy.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain our services
• To process and complete transactions
• To comply with legal and regulatory requirements
• To communicate with you about our services, updates, and other information
• To respond to your inquiries, comments, or questions
• To improve our website, services, and customer experience
• To protect our rights, property, or the safety of our clients and others
• To detect and prevent fraud and other illegal activities
• To fulfil any other purpose for which you provide the information

3. Legal Basis for Processing

We process your personal information on the following legal grounds:

• Contractual Necessity: Processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract.
• Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party, except where such interests are overridden by your fundamental rights and freedoms.
• Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.
• Consent: You have given consent to the processing of your personal data for one or more specific purposes.

4. Data Sharing and Disclosure

We may share your personal information with:

• Service Providers: Third-party vendors, consultants, and other service providers who require access to your information to perform services on our behalf (such as hosting providers, payment processors, and analytics providers).
• Legal and Regulatory Authorities: Law enforcement agencies, regulatory bodies, government authorities, or other third parties when required by law or to protect our rights or the rights of third parties.
• Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
• Professional Advisors: Accountants, lawyers, auditors, and insurers where necessary in the course of the professional services they provide to us.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

5. International Transfers

Your personal information may be transferred to, and processed in, countries other than Ireland. These countries may have data protection laws that are different from the laws of Ireland.

We have implemented appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy. These safeguards include transferring your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission or using specific contracts approved by the European Commission that give personal data the same protection it has in Europe.

6. Data Security

We have implemented appropriate technical and organisational measures to protect your personal information against unauthorised or unlawful processing, accidental loss, destruction, or damage. These measures include:

• Encryption of sensitive data
• Regular security assessments and penetration testing
• Access controls and authentication procedures
• Regular backups and disaster recovery plans
• Staff training on data protection and security practices

While we take all reasonable steps to protect your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

7. Data Retention

We will retain your personal information only for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

8. Your Data Protection Rights

Under Irish and EU data protection laws, you have the following rights in relation to your personal data:

• Access: You have the right to request a copy of the personal information we hold about you.
• Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
• Erasure: You have the right to request that we delete your personal information in certain circumstances.
• Restriction: You have the right to request that we restrict the processing of your personal information in certain circumstances.
• Data Portability: You have the right to request that we transfer your personal information to another organisation or directly to you, under certain conditions.
• Objection: You have the right to object to our processing of your personal information in certain circumstances.
• Withdraw Consent: If we are relying on consent to process your personal information, you have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please contact us using the contact details provided below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

9. Changes to Our Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this Privacy Policy.

We encourage you to review this Privacy Policy periodically for any changes. Your continued use of our website or services after we post any modifications to the Privacy Policy will constitute your acknowledgement of the modifications and your consent to abide and be bound by the modified Privacy Policy.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal information, please contact us at:

• Email: privacy@irlconfarms.com
• Phone: +353 1 512 3456
• Postal Address: 42 Fitzwilliam Square, Dublin 2, D02 R279, Ireland

You have the right to make a complaint at any time to the Data Protection Commission (DPC), the Irish supervisory authority for data protection issues (www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the DPC, so please contact us in the first instance.